The audit question arrives.
Are you ready?
HSE Inspector
Just now
"|"
Keep RAMS, permits, competence records and payment applications connected to the work —
so the evidence is easier to find, check and explain when someone asks.
Linked
Work to evidence
Current
Revision visibility
Clear
Actions and owners
Sound familiar?
Every construction professional knows this feeling. The question arrives, and the scramble begins.
Paper permits in site cabins
No expiry alerts. No version control. Just hope.
Spreadsheets updated monthly
Expired cards discovered during audits, not before.
WhatsApp photos of signatures
Somewhere in someone's phone. Probably.
Evidence scattered everywhere
Email chains. Shared drives. Memory.
"The work was done. The team did their job.
The system just didn't remember."
This isn't negligence. It's what happens when compliance relies on memory, not structure.
From scramble to structure
See how linked records make available evidence and gaps easier to review.
Scrambling through email chains for the signed RAMS
Version history, signatures and briefing records linked
"Hope is not a compliance strategy."
Structure is.
Features organised around questions
you've been asked before.
Hover to exploreTap to explore
RAMS & Approvals
"Who approved this? When?"
Before: Paper forms, PDFs emailed around
After: Named workflow steps with version and review history
Training Tracking
"Is this operative qualified?"
Before: Spreadsheets updated monthly
After: Scheduled alerts for recorded card expiry dates
Payment Flow
"Where's our money?"
Before: Excel trackers, email chains
After: Applications, certificates and notices linked
Permits to Work
"Was the permit valid?"
Before: Paper permits in site cabins
After: Dated and versioned, with recorded expiry alerts
Incident Recording
"What actually happened?"
Before: Accident book, WhatsApp photos
After: Incident details, evidence and review fields in one record
ITPs & Checksheets
"Where's the sign-off for that pour?"
Before: A folder nobody can find on handover day
After: Hold points, signed on site, exported as one pack
Time & Cost
"What did that week cost us?"
Before: Paper timesheets, reconstructed on Friday
After: Hours booked to project, activity and cost code
Annual Compliance Check
"They want SSIP evidence this week."
Before: Evidence spread across folders, inboxes and phones
After: Recorded evidence mapped for review against the SSIP Core Criteria
Carbon Records
"The tender wants a carbon reduction plan."
Before: Separate spreadsheets and manual collation
After: Calculations from recorded inputs, with a draft plan to review
Pending Sync
"There's no signal on this site."
Before: Write it down, type it up later, lose half of it
After: Selected actions can show as queued; full use remains online
One entry. Four outcomes.
Record who worked, where and on what task, then reuse that source record without losing its context.
Work
Activity happens on site
Proof
Evidence captured in context
Time
Hours logged in context
Cost
Allocation recorded from source
That same source record can:
- Captures compliance evidence
- Records time in context
- Prepares traceable payroll inputs
- Builds cost allocation records
Used across the workflow
Evidence
Calculations
Three steps to structured evidence review
Configure the controls, record the work, then review the available evidence and gaps.
Define your reality
Set up the project, roles, requirements and assets that control the records.
What happens:
- Configure project structures
- Define competence requirements
- Set approval workflows
- Import existing data
A grey morning over live traffic. The kind of site this was built for.
Who built it
Stathia was built by Alexandra, who has run subcontract delivery A to Z. It's the system she wanted on site: evidence connected to the work, responsibilities visible, and nothing important buried in a folder.
Read the storyReady to find the recorded evidence
and review what it actually proves?
Construction deserves better systems. Not more paperwork. Not more noise.
Just a system that quietly carries the load.
No credit card required.